Going Beyond the Details

Services

Strategic Planning

• Identifying client's event goals
• Leveraging client brand equity
• Establishing event's unique value

Expert Management
& Seamless Registration

Searching Venues and Negotiating Contracts

• Providing detailed event profile, including description of special services and meeting and/or function space requirement models
• Creating actionable site comparison reports with all key contract considerations.
• Delivering up-to-the-minute status updates ensuring timely decision-making
• Negotiating all contracts to secure best possible rates, minimize and/or eliminate fees and penalty charges

Making Registration Easy

• Creating customized client website registration
• Managing pre-registration process and customized reports
• Acting as event concierge to ensure premium, high-touch experience for all attendees

Precise Execution

Providing Turn-Key / Full Service Event Management
with On-site Coordination

• Directing venue/hotel's service staff on all planning and implementation of event details
• Providing expert on-site staffing
• Managing room block reservations, cut off dates, penalty deadlines, arrival/departure information, special dietary considerations, airport transfers, etc.
• Planning meeting space, audiovisual setup and ground transportation
• Designing menus, coordinating event décor
• Presenting theme ideas for events, unique stage production concepts and management
• Coordinating procurement/delivery of amenities and gifts
• Conducting ongoing budget review, negotiation and reconciliation

Finding the Right Entertainment, Activities & Speakers

• Arranging creative and unique recreational activities and guest/spouse program activities
• Negotiating all terms and booking creative entertainment/speaker appearances
• Managing all speaker/entertainment arrangements and logistics